Turnover chaos has a spreadsheet. Permit and license tracker for multi-city Airbnb hosts. Auto-flags expired permits, days-to-renewal countdown, top-15-city permit reference. Excel. Read this first. Operating an STR with an expired permit is the single most expensive mistake in this business. Nashville fines start at $750 plus 30-day operating suspension. Austin: $2,000. Some cities revoke STR eligibility for 12 months on a second offense. The IRS does not protect you from this. Your insurance does not cover this. Your CPA does not track this. You do. This workbook is the alarm clock. WHAT’S INCLUDED Excel workbook (6 tabs): - Start — at-a-glance status. ALL CLEAR if no permits in red zones, otherwise a red banner naming the top 5 permits by urgency. Operating-while-expired flag if any permit has lapsed. YTD filing $ tracked. - Permits Register — one row per property × per permit type. STR permit, business license, sales tax, lodging tax, fire inspection, life safety, building permit, other. 200-row capacity (25 properties × 8 permit types). - Renewal Calendar — sorted view of every permit by days-to-renewal. Three banded sections: EXPIRED (above the line), RENEW NOW (under 30 days, red), UPCOMING (30 to 90 days, gold). Anything past 90 days collapses into a count footer. - Permit Discovery — typical permit stack for the top 15 STR cities: Nashville, Gatlinburg, Austin, Asheville, Phoenix/Scottsdale, Orlando, Joshua Tree, Hilton Head, Myrtle Beach, San Diego, Denver/Breckenridge, Savannah, Outer Banks, Miami, New Orleans, Big Bear. Fees range, renewal cadence, “as of” stamp, link to city resource page. - Filing Log — history. Every renewal, amendment, or initial filing with date, $ paid, confirmation number, certificate received Y/N, file path, notes. 500-row capacity. - Settings — property list, permit type list, as-of stamp for Permit Discovery snapshots. Days-to-renewal countdown is formula-driven. Conditional formatting: red under 0 (expired), red 0–29, gold 30–89, parchment 90+.
Related
- The Renewal Calendar
- Rental Arbitrage Analyzer
- STR vs LTR Yield Comparison
- Insurance Policy Tracker
- Depreciation Tracker (Full MACRS)
What's inside
- Hosts with 3 to 10 properties across 2 to 5 cities
- Single-city hosts who want to nail down what permits actually apply (Permit Discovery does this)
- Co-hosts and property managers tracking permits across an owner portfolio
- Anyone who has paid a fine for an expired permit and never wants to again
- Hosts who need legal advice on whether a permit is required. We are not your attorney — we built a tracker, not an opinion.
- International operators. US only. Every state's STR rules differ.
- Hosts looking for live data feeds from city portals. None exist in stable form. Rules change too fast.
Get the workbook
Format: Excel .xlsx + how-to PDF. Excel 2016+, Excel 365, Google Sheets compatible. Instant download after checkout. 14-day refund, no questions. Lifetime updates within v1.