The 30-second pitch
A $2,500 STR permit you forgot to renew can take your $48,000/year listing offline. The city sends one notice (sometimes none). Airbnb gets the city’s notice and deactivates. Now you’re scrambling to re-register as a NEW applicant — peak season gone.
This workbook is the calendar that prevents it. Yellow at 60 days. Red at 30. Renewals completed before the cleaner has noticed.
Who it’s for
- Single-property hosts who can’t afford one missed deadline
- Multi-jurisdiction operators (cities + states)
- Hosts in regulated markets (Joshua Tree, Sedona, Nashville, Austin, NYC, SF, Honolulu, Maui)
Math that earns the price
One re-registration penalty in a regulated city is $500–$5,000. One lost peak-season month is $4,000–$12,000+ depending on market. Workbook costs $17. Returns its cost the first cycle it catches a renewal you’d otherwise miss.
Related
- License/Permit/STR-Reg Tracker
- First-Year Host Bundle
- STR vs LTR Yield Comparison
- The Schedule E Workbook
- Listing SEO Audit
What's inside
- Permit / License Registry — per property: jurisdiction, permit type (STR license, business license, lodging tax registration, occupancy permit), expiration, renewal cost, renewal portal URL.
- Renewal Calendar — 60-day yellow flag, 30-day red flag, day-of red banner. Conditional formatting drives the visual. Sorted by upcoming expiration.
- Multi-Jurisdiction View — properties spanning city + county + state permits handled separately. Each has its own clock.
- Renewal Checklist — what each permit type typically requires (inspection, insurance binder, tax-clearance letter, fire marshal sign-off). Pre-flag the docs you need 30 days out.
- Notice Log — date city sent renewal notice, date you received, date submitted, date approved. Captures the documentation trail for disputes.
- Cost-tracker rollup — annual permit-cost burden per property; deductible on Schedule E Line 14 (taxes). Auto-feeds TAX-004 if you also use that workbook.
- Settings — properties, jurisdictions, permit-type dropdown source, renewal-window thresholds.
FAQ
- Does it cover my city?
- Yes — the workbook is generic enough for any U.S. jurisdiction. You input the permit type, cost, and expiration; the calendar logic handles the rest.
- Excel or Google Sheets?
- Both. Conditional formatting, sort logic, and the multi-jurisdiction view work natively in either.
- Multiple properties?
- Yes. Properties + jurisdictions are dropdown-sourced; the calendar consolidates upcoming renewals across the entire portfolio on one view.
- What if my property manager handles renewals?
- Then this workbook isn't for you — it's for hosts who handle their own permits. If you self-manage in a regulated market, this is required.
- What's your refund policy?
- 14 days, no questions. Email hello@thestrledger.com.
Get the workbook
Format: Excel .xlsx + how-to PDF. Excel 2016+, Excel 365, Google Sheets compatible. Instant download after checkout. 14-day refund, no questions. Lifetime updates within v1.